We overbook our calendars until today’s To Dos become next week’s past dues. We procrastinate on the things that are important while attending to things that are merely “nice to do.” And sometimes we simply take on too much – even when we know better.
#1. Rituals and Habits
Simply put, a ritual or habit is a consistent way of doing something. You have a morning ritual (wake up, brush your teeth, meditate, do yoga shower, and head to your home office), evening ritual (check homework, tuck the cherubs in, watch the evening news, and hit the sack), weekend ritual (sleep late, do the laundry, catch a movie, visit your mum), and many others.
The trouble is, if you’re not careful with your rituals, they can turn into productivity killers. Is checking Facebook or emails a part of your morning ritual? Is turning on Skype a part of your ritual? Distractions such as these can turn even your best intentions into hours of wasted time.
Take a good look at your rituals. What are you doing that you should not be or that should be moved to another part of your day? Make your rituals more efficient and you’ll automatically get more done.
#2. Calendar Management
Want to know how much time you really have available for that new project? Try blocking off time in your calendar for all your existing projects. Fill in all your client calls, your business administrative tasks, time for meals and breaks, outside appointments, and everything else you’re committed to. What’s left might just shock you.
Make it a habit to block time in your calendar for every commitment, and you’ll never again over-promise or over-commit. Colour coding helps for each activity so you an see it quickly
#3. Learn to Let Go
Here’s a news flash. You do not have to do EVERYTHING in your business. You can (and should) hand off those low-level tasks to someone else. Hire a Virtual Assistant to create your documents, manage your emails and calendar, do your Social Media, upload your blogs. Turn over your bookkeeping to a bookkeeper. The time you free up will allow you to work on what’s truly important — and that only you can do.
#4 Work Hard, Play Harder
You are not a machine. You cannot work all day every day and hope to be at your best all the time.
Take a day off. Get some rest or relax on a long, slow walk along the beach or park. Take a friend out to lunch. Go shopping with your kids. See a movie or a play. Do something — anything — other than work.
Not only will you return to the office feeling much more refreshed, but you’ll find yourself more creative and productive than before as well.
Multi-tasking is IMPOSSIBLE no matter how much we think we can. You cannot efficiently create a new online program or product while you’re simultaneously surfing Facebook and Insta, keeping an eye on the kids and answering the phone every time it rings.
Instead, use your calendar to block time off for important tasks, then turn everything else off so you can focus. No phone, no Facebook, no kids or husbands or neighbors or pets demanding “just a minute” of your time. Tune everything out, and you’ll find your work getting done much faster.
Interested in how I can INCREASE your productivity, book in a Chai Chat with me to find out.